CONSTITUTION OF THE
Section
1: This Chapter is called the
Benning
Bass Club (BBC).
Section
2: The BBC is established as a private
organization (PO).
a. Programs and activities will not prejudice or discredit the military service or other agencies of the United States Government.
b. The nature and authorized function of the BBC, together with provisions for proper disposition of residual assets and liabilities upon dissolution, are established in the Constitution and Bylaws, charter, or articles of agreement.
Section
3: The objective of the BBC is to establish
an organization that fosters a sense of fraternity among members and former
members. Improve our skills as bass anglers through a
fellowship of friendly exchange of expert bass catching techniques and ideas,
and to promote and encourage youth fishing, and a love for this link with other
chapters embracing the principles and purpose of Georgia
Bass Chapter Federation (GBCF).
Section
4: This constitution supersedes all
previous constitutions effective 8 January
2008
Section
1: The BBC is self-sustaining and will
receive no financial assistance from a non-appropriated fund instrumentality in
the form of contributions, repairs, services, dividends, or other donations of
money or other assets.
Section
2: The BBC is a financially self-sustaining
non-governmental organization, established and operated by individuals acting
exclusively outside the scope of any official capacity as officers, employees,
or agents of the Government.
Section
3: The property of the BBC shall consist of
such articles as may properly come into its possession. The Treasurer will account for all
non-expendable property.
Section
4: The Recording Secretary will maintain a
historical file consisting of the following permanent records.
a. Original Constitution with all current
revisions.
b. Original Bylaws with all current
revisions.
c. Records of approval of Constitution and
Bylaws and all amendments thereto.
d. Current list of
members.
e. A copy of the last audit if
required
Section
5: All records of the BBC, excluding
permanent files and the uncompleted checkbook, will be kept on a calendar year
basis, and held at least three (3) years after which time they may be
destroyed. The
checkbook is kept with related records when it is
completed.
Section 6: The Chapter will neither propagate extremist activities nor advocate violence against other or the violent overthrow of the Government.
Section
7: The Chapter will not seek to
deprive an individual from their civil rights.
Section
1: Elected officers of BBC are the
President, Vice President, Recording Secretary and Treasurer.
Section
2: The President will appoint chairpersons
of each standing committee.
Section
3: Nominations, elections, terms of office
and duties are outlined in the Bylaws.
Section
4: The BBC will be administered in
accordance with this approved Constitution and Bylaws and other applicable
government and state directives under the supervision of the Executive
Committee.
Section
5: The Executive Committee will consist of
the elected officers and the Tournament Director. The Executive Committee shall carry out
the purpose and objectives of the BBC by approving the transaction of its
routine business in accordance with the approved Constitution and established
policies and shall make and enforce such Bylaws as are necessary for the
government of the BBC. The supervision and
administration of the affairs of the BBC shall be vested in an Executive
Committee. They will discuss and
decide the club’s courses of action on all business and other items that require
decisions and do not require a vote of the general membership by the
Constitution and By Laws. Decisions
of the Executive Committee are presented to the membership and are final unless
challenged by a member. If
challenged, a vote of the membership shall decide the issue. The
President appoints the Tournament Director.
Section
6: Only elected officers and the Tournament
Director are voting members of the Executive Committee.
Section
1: Membership in the BBC is
voluntary. The BBC shall begin with
at least 10 but no more than 25 charter members. Membership shall not be limited except
as determined by the general membership.
Membership in the BBC shall be divided
between the following two classes:
a. Charter Membership: Charter membership shall be limited to those individuals designated in the records of the club and who have been a member since the clubs inception and no other member shall receive such a title of designation. Charter membership shall entitle the holder thereof to the title “Charter Member” and to the same rights and privileges as a General Member.
b. General Membership: General membership shall entitle the
holder thereof to the right to attend all general and special meetings, the
right to hold office, the right to participate in all club functions and
activities.
Section
2:
There is no membership discrimination based on race, color, gender, sex,
religion, disability or national origin. The use of male pronouns in this
document is a matter of convenience and in no way implies intent to discriminate
against women.
Section
3: All members are required to read the
Constitution and Bylaws as a condition for membership.
Section
4: General Membership shall be eligible
to.
a. Active duty and Retired
military
b. Active and retired DOD
civilians
c. Discharged
veterans with an honorable characterization of service (DD 214 required).
d. Family
members of the above.
Section
5: To become a general member, a person
must be a minimum of 16 years of age and voluntarily express an interest in
membership. Be recommended by a
member at a meeting, have high character, and be willing to ACCEPT and PROMOTE the
purpose of the club, described in Article I. Participate in an orientation fishing
trip where the goals and objectives of the club are explained and affirmed by
the membership at the meeting following the application for membership. Purchase a club cap and shirt. All members in good standing must
maintain a current membership in FLW Outdoors and have paid both the current
yearly dues of the BBC, and The Bass Federation Inc (TBF).
Section
6: Members may resign by merely notifying (orally)
one of the elected officers. It is
requested that the member provide to the President, in writing, their reason(s)
for resigning. This will be
presented to the Executive Committee for consideration of club procedures and or
possible disciplinary action against other members.
Section
7: A member that was in good standing will
be reinstated without further qualifications, i.e., members who depart and are
reassigned to Fort Benning; a member whose status of active duty military or
family member changes.
Section
1: The revenue necessary to pursue the
objectives described in Article I shall be derived from revenue-producing
activities when required, approved, and conducted under the guidance and
supervision of the Executive Committee, dues, and from voluntary contributions.
Dues, profits from the sales of club
packets, and profits from the monthly tournaments will be the primary source of
income for the club operations. The
Treasurer will inform the members of the BBC annually on the funding scheme and
breakdown of tournament entry fee funds.
Section
2: The club shall operate on a calendar year, 1
January ‑ 31 December. Personnel
desiring to continue membership will ensure their dues are paid to the Treasurer
no later than 31 January of each year.
Dues for becoming a member of the club after 1 February will be assessed
at the rate of 1/12th the annual dues for each month thereafter
through December.
Section
1: In order to accomplish the objectives in
Article I, the activities of the BBC will include:
a. Monthly
tournaments.
b. Awards
banquet.
c. Family Day fish
fry.
d.
Youth and Environmental functions.
e. Suitable publications to
maintain interest in BBC activities.
f.
Presentation of mementoes to visitors and members of the BBC and to promote friendship and continued interest
in the BBC.
g.
Correspondence, publicity, and activities to promote awareness of the
BBC.
h.
The Georgia BASS Chapter Federation
Harry Hall Memorial Top Six
Tournament.
i.
Other activities as are appropriate to the objectives of the BBC.
Section
1: Membership Meetings will be conducted twice monthly at a time and place
designated by the President.
A quorum of at least
51 percent of the active, dues paying members, are required for any issue called
to a vote. A motion will remain chaired until the member
retracts his motion or until there is a quorum of at least 40% of active members
at a regular or special meeting; at which time a vote will be
conducted.
Section
2: Executive Committee Meetings will meet
as required as designated by the President. A quorum is a majority of the voting
members of the Committee. The vote
of the majority of the quorum present will govern. Any board member can call a special
meeting of the Executive Committee, with
the approval of the President.
Section
3: Before the closing of each meeting, the time and
place of the next meeting shall be designated by the President. In the event of an emergency, or
otherwise, a special meeting may be called by the President. The Secretary shall notify all members
of the special meeting.
Section
4: Wherever the term “members” is used throughout
the Constitution and By Laws in connection with voting at membership meetings,
the term shall refer to Charter and General
members.
Section
5: Each member of the club in good standing shall
be entitled to vote at all meetings of the club. The President may vote only in case of a
tied ballot.
Section
6: Robert Rules of Order (Revised Edition) will act
as a guideline for all meetings and club operations. The President has
the final authority to decide points of order.
Section
1: This Constitution is effective upon
adoption in a duly constituted regular or special meeting of the General
Membership and a majority vote of the voting members present. This Constitution
then supersedes all previous constitutions and amendments except that it shall
not affect officers elected nor a specific agreements and contracts entered into
under the terms of previous constitutions until such terms of agreement or
contracts have reached their expiration date.
Section
2: Notice of amendments to the Constitution
must be made at the regular meeting prior to presentation for a vote at a
regular or special meeting of the general membership.
Section 3:
Amendments to the Constitution must
be approved by a majority of the members present and voting in a duly
constituted regular or special meeting of the General Membership
Section
4: Bylaws may be amended by a majority vote
of the Executive Committee present and voting in a duly constituted
meeting. A member desiring to
propose an amendment shall present the same in writing with his signature to the
Executive Committee. The Executive
Committee shall consider the amendment at its next
meeting.
Section 1: The insurance underwriters via membership in TBF insure the BBC. Members may also be held personally liable for claims and legal actions that arise as a result of the activities of the organization or one or more of its members acting on its behalf. The Chapter shall ensure all State and jurisdictional laws are met. All members are required to sign a statement acknowledging their individual personal liability in the event BBC assets are insufficient to discharge all BBC liabilities. Additionally, members that use a boat during any club tournament are required to sign a statement acknowledging they maintain a minimum of $300,000 of watercraft liability insurance or a $100,000 with a $1,000,000 umbrella insurance clause which is required by the GBCF, and maybe required to produce documentation attesting to same.
Section
1: Upon
dissolution of the BBC by an affirmative vote of a majority of the General
Membership present, without any provision to meet again in the future, the funds
in the treasury at the time will be used to meet any outstanding debts,
liabilities, or obligations. The
balance will be disposed of as determined by the membership. This liquidation may result in a
personal liability on the part of individual members. In the event that BBC liabilities exceed
assets, individual members will be personally liable for his pro rata shares of
the outstanding liabilities.
This Constitution was approved by the
Membership at a regular meeting held on
8
Jan 2008. In witness
whereof the following officers affix their signatures.
President: Original
Signed
Vice
President: Original
Signed
Secretary: Original
Signed
Treasurer: Original
Signed
President:
Randy Duncan
Vice
President: George Schurr
Secretary:
Tony Winterfeld
Treasurer:
Randy Blake