BYLAWS OF THE
Section
1:
The duties of the officers shall be those implied by respective titles,
those prescribed by the Constitution of the BBC, and those specified by these
Bylaws. An officer having held office
for one full term shall be eligible to hold that same office for the following
term.
Section 2: President - The President shall preside at
the meetings of the BBC and of the Executive Committee and shall be a member
(ex-officio) of all committees and direct
all official business. Appoint, direct,
and provide guidance to all committees and supervise all BBC functions. He shall, with the Treasurer, review
all contracts and obligations authorized by the Executive Committee. The amount of disbursements requiring a
co-signature should be determined by the
Section 3: Vice President - The Vice President shall
assist the President and perform the duties of the President in his
absence. He shall perform any other
duties that the President may assign.
Should the office of the President be vacated, he shall assume the
duties of that office. The Executive
Committee shall then appoint a successor to this office as prescribed by
Section 4 of this article. Act as chairman of the membership committee and
perform all duties associated with new members. Will Record the minutes of the
meeting in the absence of the Secretary, present each new member with a copy of
the Constitution, Bylaws and the Tournament rules to read and perform other
duties as assigned by the President.
Section 4: Recording Secretary - The Recording Secretary
shall keep a record of all meetings and their proceedings. He shall keep a record of the minutes of the
Executive Committee. He will submit a
rough draft of these minutes to the President for approval. Executive Committee minutes will include the
names of all members not in attendance at each session. He shall provide or read minutes of the
Executive Committee meetings as determined by the Executive Committee for the
information of the General Membership. He shall be responsible for
administering any telephone votes as per Article II, Section 2, of the Bylaws
of this Constitution and for properly entering such action and its, results in
an addendum to the minutes to be read the next scheduled Executive Committee
meeting. He shall be responsible for
maintaining the permanent file as stated in Article II, Section 5, of the
Constitution. He shall deliver to his
successor all records and files. If the
President and Vice President are absent from the Executive Committee meeting, he
shall call the meeting to order and preside until the election of a temporary
chairman is made by the Committee Members.
He shall prepare all ballots for the
elections, and keep the official records of membership. The Secretary shall also maintain liaison
between the BBC, the Georgia Bass Chapter Federation (GBCF) Secretary and
District Director and The Bass Federation. Will record info from newly joined
members and will have new members sign a document acknowledging that al governing documents (Constitution, Bylaws and
Tournament Rules) have been read and understood. These documents will be
updated yearly.
Section 5: Treasurer - The Treasurer shall keep an
itemized account of all receipts, disbursements, and all supporting vouchers
and records. He shall collect all
accounts receivable, such as dues and any other funds accrued. He shall disburse the association's funds as
may be directed by the Executive Committee.
He shall present a financial report to the Executive Committee when
requested or directed by the President. He shall sign all contract obligations
and disbursements authorized by the Executive Committee. He shall render a
financial report (orally or written) monthly to the General Membership. He shall present a written financial report
at the last general meeting of the year.
An audit will be conducted, at the expense of the BBC every
two-years. The Treasurer will maintain a cheecking account in the name of the BBC
at an appropriate fiduciary, sign checks for approved expenditures, and record
all property that shall come into the possession of the club. Perform other duties as assigned by the
President.
Section 6: These bylaws supersede all previous bylaws
effective
Section 1:
The officers designated by Article III of the Constitution are elected from and
by the membership at the 2d meeting in May for a term of one year from the date
of election. All active members may vote
at a meeting constituted under Article VII of the Constitution. Each member of the club in good sstanding shall be entitled to vote at
all meetings of the club. The President
may vote only in case of a tied ballot. Nominations will be made by the
membership present. Each office shall be
voted upon in descending order and election shall be by a simple majority vote
of the members voting.
Section 2: The President will have the authority to
conduct a vote by telephone of the voting members of the Executive Committee in
the event of the requirement of an immediate decision of such urgency to
preclude a called meeting per Article VII, Section 2, of the constitution. A quorum of the voting members must be
polled. A majority of those members
polled is required to reach a decision. The
telephonic vote is to be administered solely by the recording secretary. Each voting member must be informed that this
is a voting procedure and must be read the motion under consideration in its
complete form. The polling should be
conducted with dispatch. All telephonic
votes are to be reflected in the minutes as stipulated in Article I, Section 4,
of the bylaws of the constitution. The
minutes shall include the exact wording of the motion, the names of those
voting members who could not be contacted, and an exact accounting of the vote.
Section 3: Excluding the office of President,
Presidential Appointment shall fill any office vacated before the expiration of
the term.
The appointee shall serve the remaining term of the individual vacating
the office.
The Executive Committee
establishes the dues in such amounts as deemed necessary to achieve the clubs
goals. Voluntary contributions may be
sought from time to time for worthy endeavors.
Section 1: Standing and special committees may be
created, changed, or abolished at the direction of the President with the
approval of the Executive Committee.
Section 2: Committee chairmen shall appoint their own
committee members.
Section 3: The President shall within two meetings after
his election appoint his standing Committee Chairmen. The standing committees are Tournament,
Social, Entertainment, Public Affairs, Youth and Environment
Section 4: These committees conduct the club’s
activities as outlined by the President and will receive guidance from the
President. Only the President is
empowered to remove a person from his duties unless a verbal or written
resignation is submitted.
Section l:
The treasurer's books are subject to audit by a qualified auditor every
two-years.
Section 2: The Executive Committee will not incur any
financial obligations that extend beyond its term in office.
Section 3: In no event will the United States Government
be held liable, in fact or in spirit, for any indebtedness incurred by the
members of the BBC.
Section 4: BBC normal operating cost will be paid by the
Treasurer. The minutes of regular meetings will reflect the approval of
expenditures exceeding $500.
Expenditures of over $500.00 must be approved by the General membership
and recorded in the minutes.
Section 5: The Executive Committee shall ensure that all
disbursements are within the purpose for which the BBC was established, in
accordance with sound business practices, and within the budget.
Section 6: The membership year shall run from 1 January
through 31 December.
Section 7: The BBC does not qualify as a tax-exempt
organization and as such is required to pay federal, state and local taxes on
authorized expenditures.
Section 8: The BBC is responsible for ensuring
applicable fire and safety regulations, environmental laws, local, State, and
Federal tax codes, and any other applicable statutes and regulations are
complied with.
Funds will be allocated to finance awards and gifts as
outlined in Article VI of the Constitution.
Section
1: All members of the BBC shall exercise
rational and acceptable behavior at all BBC functions. Firearms shall not be
allowed at any function/activity of the BBC. Alcoholic beverages shall not be
allowed at Board or Chapter meetings unless alcohol is served with a meal and a
formal meeting conducted after the meal. All BBC members shall practice
moderation in the consumption of alcoholic beverages during all BBC
functions/activities. No alcoholic beverages shall be allowed in boats during
the conduct of BBC Tournaments.
Section
2: Punishment
(other than suspension or expulsion) of members for violation of the provisions
of the Constitution and By Laws and other rules and regulations of the BBC
shall be determined and imposed by the Executive Committee.
Section 3:
In the event of any infraction or
violation by a member/club of the provisions of the Constitution and By Laws or
other rules and regulations of the BBC, or any other conduct on the part of a
member which may tend to jeopardize and endanger the good order of the
Federation, such member may be expelled or suspended by majority vote of the
Executive Committee. In the event of suspension, the period thereof shall be
specifically defined and the suspended member shall be notified in writing. In
the event of a charge which warrants expulsion the member will be notified by
written notice at least three (3) days prior to the vote thereon.
Section 4
(Charges): In the event any member shall ppresent to the Executive Committee a
charge against any member of a violation or infraction as set forth in these By
Laws, the following procedures shall govern:
a.
All charges shall be presented to the Executive Committee in writing. A reasonable
investigation concerning the charges shall be conducted by the Executive
Committee prior to consideration.
b.
Prior to consideration of such charges against a member by the Executive
Committee, an opportunity shall be given to the charged party in question to be
present/represented at the meeting of the Executive Committee at which such
charges against the party are considered.
c.
Prior to vote on the charges by the Executive Committee the charged party may
make such defense against the charges as he desires provided it is lawful and
reasonable.
These Bylaws were approved by the Membership at a regular
meeting held on _27 Jan 09______. In witness where of the following
officers affix their signatures.
President
________________________________________
Vice
President ____________________________________
Secretary ________________________________________
Treasurer
________________________________________