BYLAWS OF THE
Section 1: The duties of the officers shall be those implied by respective titles, those prescribed by the Constitution of the BBC, and those specified by these Bylaws. An officer having held office for one full term shall be eligible to hold that same office for the following term.
Section
2: President - The President shall preside
at the meetings of the BBC and of the Executive Committee and shall be a member
(ex-officio) of all committees and direct
all official business. Appoint,
direct, and provide guidance to all committees and supervise all BBC
functions. He shall, with
the Treasurer, review all contracts and obligations authorized by the Executive
Committee. The amount of
disbursements requiring a co-signature should be determined by the PO
membership. The President shall
appoint all standing and special committee chairmen, unless otherwise stated in
the Bylaws.
Section
3: Vice President - The Vice President
shall assist the President and perform the duties of the President in his
absence. He shall perform any other
duties that the President may assign.
Should the office of the President be vacated, he shall assume the duties
of that office. The Executive
Committee shall then appoint a successor to this office as prescribed by Section
4 of this article. Act as chairman of the membership committee and
perform all duties associated with new members. Present each new member with a
copy of the Constitution, Bylaws and the Tournament rules to read and perform
other duties as assigned by the President. Will Record the minutes of the
meeting in the absence of the Secretary and perform other duties as assigned by
the President.
Section
4: Recording Secretary - The Recording
Secretary shall keep a record of all meetings and their proceedings. He shall keep a record of the minutes of
the Executive Committee. He will
submit a rough draft of these minutes to the President for approval. Executive Committee minutes will include
the names of all members not in attendance at each session. He shall provide or read minutes of the
Executive Committee meetings as determined by the Executive Committee for the
information of the General Membership. He shall be responsible for administering
any telephone votes as per Article II, Section 2, of the Bylaws of this
Constitution and for properly entering such action and its, results in an
addendum to the minutes to be read the next scheduled Executive Committee
meeting. He shall be responsible
for maintaining the permanent file as stated in Article II, Section 5, of the
Constitution. He shall deliver to
his successor all records and files.
If the President and Vice President are absent from the Executive
Committee meeting, he shall call the meeting to order and preside until the
election of a temporary chairman is made by the Committee Members. He shall prepare all ballots for the elections, and keep
the official records of membership.
The Secretary shall also maintain liaison between the BBC, the Georgia
Bass Chapter Federation (GBCF) Secretary and District Director and The Bass
Federation. Will
record info from newly joined members and will have new member sign the document
acknowledging that all governing documents (Constitution, Bylaws, and Tournament
Rules) have been read and understood. These documents will be updated
yearly.
Section
5: Treasurer - The Treasurer shall keep an
itemized account of all receipts, disbursements, and all supporting vouchers and
records. He shall collect all
accounts receivable, such as dues and any other funds accrued. He shall disburse the association's
funds as may be directed by the Executive Committee. He shall present a financial report to
the Executive Committee when requested or directed by the President. He shall
sign all contract obligations and disbursements authorized by the Executive
Committee. He shall render a financial report (orally or written) monthly to the
General Membership. He shall
present a written financial report at the last general meeting of the year. An audit will be conducted, at the
expense of the BBC every two-years.
The Treasurer will maintain a
checking account in the name of the BBC at an appropriate fiduciary, sign checks
for approved expenditures, and record all property that shall come into the
possession of the club. Perform
other duties as assigned by the President.
Section
6: These bylaws supersede all previous
bylaws effective 8 January
2008
Section
1:
The officers designated by Article III of the Constitution are elected from and
by the membership at the 2d meeting in
November for a term of one year from the date of election. All active members may vote at a meeting
constituted under Article VII of the Constitution. Each
member of the club in good standing shall be entitled to vote at all meetings of
the club. The President may vote
only in case of a tied ballot. Nominations will be made by the membership
present. Each office shall be voted
upon in descending order and election shall be by a simple majority vote of the
members voting. All
members nominated for an executive position must have been an active member for
a minimum of 6 months, with the president a minimum of 1
year.
Section
2: The President will have the authority to
conduct a vote by telephone of the voting members of the Executive Committee in
the event of the requirement of an immediate decision of such urgency to
preclude a called meeting per Article VII, Section 2, of the constitution. A quorum of the voting members must be
polled. A majority of those members
polled is required to reach a decision.
The telephonic vote is to be administered solely by the recording
secretary. Each voting member must
be informed that this is a voting procedure and must be read the motion under
consideration in its complete form.
The polling should be conducted with dispatch. All telephonic votes are to be reflected
in the minutes as stipulated in Article I, Section 3, of the bylaws of the
constitution. The minutes shall
include the exact wording of the motion, the names of those voting members who
could not be contacted, and an exact accounting of the
vote.
Section
3: Excluding the office of President,
Presidential Appointment shall fill any office vacated before the expiration of
the term. The appointee shall serve the remaining
term of the individual vacating the office.
The Executive Committee establishes the dues in such
amounts as deemed necessary to achieve the clubs goals. Voluntary contributions may be sought
from time to time for worthy endeavors.
Section
1: Standing and special committees may be
created, changed, or abolished at the direction of the President with the
approval of the Executive Committee.
Section
2: Committee chairmen shall appoint their
own committee members.
Section
3: The President shall within two meetings
after his election appoint his standing Committee Chairmen. The standing committees are Tournament,
Social, Entertainment, Public Affairs, and Youth and Environment
Section
4: These committees conduct the club’s
activities as outlined by the President and will receive guidance from the
President. Only the President is
empowered to remove a person from his duties unless a verbal or written
resignation is submitted.
Section
l:
The treasurer's books are subject to audit by a qualified auditor every
two-years.
Section
2: The Executive Committee will not incur
any financial obligations that extend beyond its term in
office.
Section
3: In no event will the United States
Government be held liable, in fact or in spirit, for any indebtedness incurred
by the members of the BBC.
Section
4: BBC normal operating cost will be paid
by the Treasurer. The minutes of regular meetings will reflect the approval of
expenditures exceeding $500.
Expenditures of over $500.00 must be approved by the General membership
and recorded in the minutes.
Section
5: The Executive Committee shall ensure
that all disbursements are within the purpose for which the BBC was established,
in accordance with sound business practices, and within the
budget.
Section
6: The membership year shall run from 1
January through 31 December.
Section
7: The BBC does not qualify as a tax-exempt
organization and as such is required to pay federal, state and local taxes on
authorized expenditures.
Section
8: The BBC is responsible for ensuring
applicable fire and safety regulations, environmental laws, local, State, and
Federal tax codes, and any other applicable statutes and regulations are
complied with.
Funds
will be allocated to finance awards and gifts as outlined in Article VI of the
Constitution.
Section
1: All members of the BBC shall
exercise rational and acceptable behavior at all BBC functions. Firearms shall
not be allowed at any function/activity of the BBC. Alcoholic beverages shall
not be allowed at Board or Chapter meetings unless alcohol is served with a meal
and a formal meeting conducted after the meal. All BBC members shall practice
moderation in the consumption of alcoholic beverages during all BBC
functions/activities. No alcoholic beverages shall be allowed in boats during
the conduct of BBC Tournaments.
Section
2: Punishment
(other than suspension or expulsion) of members for violation of the provisions
of the Constitution and By Laws and other rules and regulations of the BBC shall
be determined and imposed by the Executive Committee.
Section
3: In
the event of any infraction or violation by a member/club of the provisions of
the Constitution and By Laws or other rules and regulations of the BBC, or any
other conduct on the part of a member which may tend to jeopardize and endanger
the good order of the Federation, such member may be expelled or suspended by
majority vote of the Executive Committee. In the event of suspension, the period
thereof shall be specifically defined and the suspended member shall be notified
in writing. In the event of a charge which warrants expulsion the member will be
notified by written notice at least three (3) days prior to the vote
thereon.
Section
4 (Charges): In the
event any member shall present to the Executive Committee a charge against any
member of a violation or infraction as set forth in these By Laws, the following
procedures shall govern:
a. All
charges shall be presented to the Executive Committee in writing. A reasonable
investigation concerning the charges shall be conducted by the Executive
Committee prior to consideration.
b. Prior to
consideration of such charges against a member by the Executive Committee, an
opportunity shall be given to the charged party in question to be
present/represented at the meeting of the Executive Committee at which such
charges against the party are considered.
c. Prior to
vote on the charges by the Executive Committee the charged party may make such
defense against the charges as he desires provided it is lawful and reasonable.
These
Bylaws were approved by the Membership at a regular meeting held on 8 Jan
2008. In witness where of the
following officers affix their signatures.
President: Original
Signed
Vice
President: Original Signed
Secretary: Original
Signed
Treasurer: Original Signed
President
– Randy Duncan
Vice
President – George Schurr
Secretary
– Tony Winterfeld
Treasurer
– Randy Blake